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Privacy Policy

Effective date: 20 August 2025

Website: https://www.ukdetectorist.co.uk/

Contact: gordanovalleygroupltd@gmail.com

UK Detectorist (“we”, “us”, “our”) operates the website at ukdetectorist.co.uk (the “Site”). We are committed to protecting your privacy and handling your personal data in a fair, transparent, and secure manner. This policy explains what we collect, why we collect it, how we use it, and your rights under the UK GDPR, the Data Protection Act 2018, and PECR (Privacy and Electronic Communications Regulations).

1) What this policy covers

This policy applies to personal data processed when you:

  • browse the Site;

  • use our contact form or email us;

  • submit clubs, events, finds resources, or corrections;

  • request to contribute content or collaborate;

  • subscribe to alerts or a newsletter (if/when offered);

  • interact with embedded media (e.g., videos, maps) or outbound links, including affiliate links.

2) The personal data we collect

a) Data you provide directly

  • Contact details: name, email address, and any information you include in messages or forms.

  • Submissions: club/event details, links, images, and attribution/credit names.

  • Contributor details: short bio, links, and any optional headshot you supply.

b) Data collected automatically

  • Usage data: IP address, device/browser type, pages viewed, referring pages, time on page, and general location (country/region).

  • Cookies & similar technologies: to run the site, measure performance, remember preferences, and manage affiliate tracking where used. See Cookies below.

c) Special category data

We do not seek special category data (e.g., health, beliefs). Please avoid sharing it. If you include such data inadvertently, we will minimise and delete where feasible.

3) Why we use your data (lawful bases)

Purpose

Examples

Lawful basis

Running and securing the Site

hosting, security logs, performance analytics

Legitimate interests (operate a useful, safe website)

Responding to messages

contact form, email queries, correction requests

Legitimate interests

Publishing submissions

listing clubs/events; crediting contributors

Legitimate interests (public directory and community resource)

Email updates/marketing

newsletters or alerts (if/when offered)

Consent (you can withdraw any time)

Compliance

preventing misuse, responding to lawful requests

Legal obligation

If we ever sell goods/services directly, we may also process data under Contract (to provide what you’ve purchased).

4) How we use and share your data

a) Internal use

  • To operate and improve the Site, curate listings, produce content, and respond to you.

  • To review submissions for accuracy, clarity, and suitability.

b) Processors and service providers

We use trusted third parties to host and operate the Site, send emails, store backups, and measure performance. These providers act on our instructions under data processing agreements.

c) Public listings

If you submit a club or event for publication, the details you provide (including a contact URL or organiser name) may be visible on the Site. Tell us if you need a correction or removal.

d) Links, embeds, and affiliate partners

The Site links to external websites (e.g., museums, ticketing pages, retailers) and may embed third-party content (e.g., YouTube/Vimeo videos or interactive maps). These services may set their own cookies and process your data under their privacy policies. We may use affiliate links; affiliate networks can set cookies to track referrals and commission. See Cookies and check each third party’s policy.

We do not sell your personal data.

5) International transfers

Some providers may process data outside the UK/EEA. Where this occurs, we rely on recognised safeguards (e.g., UK IDTA or EU Standard Contractual Clauses with the UK Addendum) to protect your information.

6) Data retention

  • General enquiries: up to 24 months after last contact.

  • Published submissions (clubs/events/resources): while the listing is live and relevant, plus a short archival period for audit/history.

  • Analytics data: typically up to 26 months (provider default) in aggregated form.

  • Security logs/backups: usually 30–90 days on a rolling basis.

We will delete or anonymise data earlier where feasible, and you can request deletion (see Your rights).

7) Security

We use appropriate technical and organisational measures to protect your personal data, including encryption in transit (HTTPS), access controls, and least-privilege administration. No internet service is 100% secure, but we work to reduce risk and respond quickly to issues.

8) Cookies and similar technologies

a) What we use

  • Strictly necessary cookies: required to make the Site work (e.g., security, load-balancing).

  • Analytics/performance cookies: help us understand traffic and improve content.

  • Functionality cookies: remember preferences (e.g., cookie consent choices).

  • Affiliate/partner cookies: track outbound referrals so creators and retailers get accurate attribution.

Where required by PECR, we ask for your consent before setting non-essential cookies. You can change your choices via our cookie banner (if shown) or your browser settings.

b) Managing cookies

  • Use the cookie controls on the Site (where provided).

  • Adjust your browser settings to block or delete cookies.

  • Note: blocking some cookies may impact features or embeds.

9) Your rights (UK GDPR)

  • Access your personal data and get a copy.

  • Rectify inaccurate or incomplete data.

  • Erase data (in certain cases).

  • Restrict processing (in certain cases).

  • Object to processing based on legitimate interests or to direct marketing.

  • Data portability where processing is based on consent or contract and carried out by automated means.

  • Withdraw consent at any time (for example, email marketing).

To exercise your rights, email gordanovalleygroupltd@gmail.com. We may need to verify your identity. We aim to respond within one month.

10) Children

The Site is aimed at a general audience. We do not knowingly collect personal data from children under 13. If you believe a child has provided personal data, contact us so we can delete it.

11) Third-party sites

Our Site contains links to other websites and platforms (including social networks and ticketing pages). We are not responsible for their content or privacy practices. Check their privacy policies before submitting personal data.

12) Changes to this policy

We may update this policy to reflect changes to the Site, the law, or our practices. The effective date at the top will show the latest version. Significant changes may be announced on the Site.

13) Contact and complaints

Questions or requests about this policy: gordanovalleygroupltd@gmail.com

If you’re not satisfied with our response, you can complain to the Information Commissioner’s Office (ICO):

Website: https://ico.org.uk/concerns/

Telephone: 0303 123 1113

Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

Plain English summary: we collect only what we need to run a useful, safe directory; we don’t sell your data; we use cookies with consent where required; and you’re in control of your information.

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